Letter of Enquiry | Complete Format & Samples in PDF

Letter of Enquiry Class 10 and 12 | Enquiry Letter, Format, Tips, and Samples

You are not Google or ChatGPT; you will have answers to every question. The best way to get answers to your inquiry is to write a formal letter. Product-related queries, job applications, events, any business opportunity, or admission-related inquiries. 

This article will cover every topic about the letter of enquiry for CBSE Class 10 and 12 students. The formal letter format, examples, tips, and how to write a letter of enquiry to score complete marks in the board exams. 

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Download the Letter of Enquiry for CBSE Class 10 and 12 Practice Questions PDF.

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What is an Enquiry letter?

The formal way to seek clarification or information regarding any event, product, or service is to write an enquiry letter. The letter includes a salutation, the type of information requested, and the clear purpose for the information. The letter of enquiry is a two-way communication where the response to the enquiry is expected. 

Letter of Enquiry: Format

Just like any formal letter, the letter of enquiry follows a similar format. CBSE students must follow the format to secure full marks in the board exams.

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• Sender’s Address: The person enquiring must mention their address and email (if required).
• Date: The date on which the letter is written
• Receiver’s Address: Address of the concerned person
• Subject: Mention the reason for the letter in one line.
• Salutation: Use “Sir or Madam” for a formal greeting.
• Body: The main content of the letter is written in three paragraphs: introduction, Enquiry detail, and a concluding line.

The introduction section, as the name suggests, includes details about the sender and the purpose for writing the letter. The paragraph following includes details about the listed enquiry. The last paragraph includes the concluding line. Keep the tone polite. 

Letter of Enquiry: Examples

You are Manika/Sanjib Saha, a student of class XII and a resident of 44, Park Street, Kolkata. You want to be an actor. Write to the National Institute of Acting, Mumbai, seeking information about their course, admission procedure, eligibility criteria and other necessary details.

44, Park Street, 

Kolkata - 119900 

26th March, 20XX 

The Director, 

National Institute of Acting 

Santa Cruz, Andheri (West) 

Mumbai - 400021 

Subject: Inquiry regarding courses in acting. 

Sir/Ma’am, 

This is regarding your advertisement in the Kolkata Daily dated February 15th, 20XX regarding the acting courses that are offered by your reputed institute. I am currently studying in Grade 12 and awaiting the results of my board examinations. I am passionate about acting and want to take it up as a career. The first step towards this would be to enrol myself in the course offered by your institute. 

Please send me the prospectus containing information regarding the course and the application form. I would be highly grateful if you could provide information about the following: 

• The department and programme faculty 
• Scholarships available 
• Admission procedure 
• Eligibility criteria 
• Hostel facilities 

Kindly send me the latest brochure with the above details along with the enrolment form as soon as possible so that I can register for the course. 

Yours faithfully, 

Manika/Sanjib Saha

You want to spend a week-long holiday at Kasauli in November. You have decided to stay at Hotel Hill Queen. Write a letter in 120 words to the manager to book a room. Mention the dates, facilities in the room, food, sightseeing facilities, etc., you will need. You are Vedant/Vedika of B-12, Garden Apartments, New Delhi

6. B-12, Garden Apartments,

New Delhi - 110098

14th March, 20XX

The Manager,

Hotel Hill Queen

Kasauli - 990044

Subject: Enquiry about facilities at Hotel Hill Queen.

Sir/Ma’am,

I am writing this letter as I plan to spend a week-long holiday at Kasauli with my family in November and plan to stay at your hotel. I will be grateful if you could pre-book a room for us from November 10th to November 17th. I would also appreciate it if the room was sun-facing and had a good overview of the place. Our food preference is non-vegetarian, and we would love to go sightseeing every day.

Please let me know if you could arrange a car for us at a reasonable rate. I am sure our stay will be comfortable and memorable. Please let me know the total cost, including transport charges.

I look forward to a prompt reply.

Yours faithfully,

Vedant/Vedika

Letter of Enquiry: Guidelines to Follow

Be it for examination purposes or for writing an enquiry for other reasons, there are certain guidelines that the sender must follow. 

• Stick to the formal letter format.
• Keep the tone professional and polite.
• It is important to mention all the details that you require about the product or the service.
• Clarify the end date by which you’d want a reply back if there is urgency.
• In the case of job applications, the candidate must mention the contact details for the employer to reach out to them.
• Include the complete details related to the requested product or service for clear communication. 
• Conclude by seeking an early and detailed reply to your enquiry.

Letter of Enquiry: Practice Questions

List of all the topics for a Letter of Enquiry in English practice.

FAQs

How do I write an Enquiry letter?

Follow the formal letter format and keep the tone polite. To write an enquiry letter, start by mentioning your address, followed by the date and the receiver’s address. In the main content, start by introducing yourself, followed by a detailed enquiry. Write a concluding line and conclude the letter with your signature.

Is it appropriate for a follow-up with the sender of the Enquiry letter?

Certainly, if the sender doesn’t reply in a certain period, then the person can send a follow-up email or call.